Whakatāne District Council

By email to [email protected], or directly in the council's TMP online system in the Submitica portal. Submitica itself is free to use, but council fees may apply to the CAR.

A CAR is needed for any activity that alters the surface of the road, footpath or berm, or changes how road users normally use that part of the road reserve. Examples listed include excavating, drilling and resurfacing, placing pipes, poles or cabinets, a new vehicle crossing or driveway works, commercial building construction, demolition, scaffolding, shop front fit outs, crane operations, building cleaning or painting over 4 hours, and events. The list is not complete.

If traffic management is needed, a TMP must be uploaded with the CAR, and a work access permit is not issued until a TMP is accepted. Accepted types are a site specific TMP prepared by a Temporary Traffic Management Planner, a generic TMP, or a global TMP with a supplementary form. A site or lay plan, evidence of consultation and photos of the site may also be asked for. No file format is published.

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2026/27 schedule (fees include GST unless stated): excavation CARs: minor works $286.50, major works $573, project works $1,359, 3 month generic CAR for minor works $1,502. Non-excavation: one-off maintenance and construction $260, annual permit $652.50, parades and events $409.50 (no charge for registered charities). A temporary road closure adds a $153.50 application fee, and advertising is at the applicant's cost. Urgent processing, when the applicant asks for an application to be processed ahead of the National Code timeframes, is $500. An extension of time or change to a TMP or CAR is $75, and works done without a work access permit or accepted TMP cost $467.

The council asks for a CAR to be submitted at least 8 weeks before the work. An event that may need a road closure needs a written application at least 12 weeks before.

Yes for events: a written application at least 12 weeks before the activity. The $153.50 closure application fee is on top of CAR fees, the applicant pays for public notices, and the event organiser pays for TMP and closure costs. State highway closures also need NZTA.

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An event that affects traffic, increases traffic to an area, needs a road or footpath closed or needs signage by a road should contact the Transportation team. The TMP must come from a suitably qualified (STMS) person, a road closure needs a written application 12 weeks ahead, and the organiser pays TMP and closure costs. Parades and events permit fee is $409.50 (no charge for registered charities).

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Before an excavation, you must know about other underground utilities and advise all affected utility operators of your work, seeking their approval where required. Evidence of consultation with other parties may be asked for with the CAR. Events on a state highway need NZTA.

TTM team: [email protected] (CARs and traffic management help). Roading team: [email protected] (general roading questions). Council: 07 306 0500.

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